Privacy policy

The short version

A few things on this website collect anything at all. You can send us a message through the contact form, and you can apply to a role on our job board. Both are run for us by outside services, and both are described below. We also load Google’s tag so a Search ad click can still be attributed if you later create an account on our app, and so we can see which pages people visit. That tag can set Google’s own cookies. We don’t send your name, email, or phone number through it, we don’t fire an Ads conversion on this site, and we don’t record your session. We don’t sell anything about you.

Signing up as a professional or an office happens in our client portal, which is a separate application. It handles more information than this website does, because it has to run payroll and confirm registration.

The contact form

The form on our contact page is built and hosted by JotForm, so what you type goes to JotForm first and reaches us from there. It asks for four things and all four are required.

• Your name
• Your email address
• Your phone number
• Your message

We use it to reply to you and to work out who should. We don’t sell it, rent it, or pass it to anyone for their own marketing.

The job board

Open roles are listed on our client portal, not on this website. A careers link here sends you to app.workforcedentalstaffing.com. If you apply, your application and anything you attach to it goes to that portal and then to us. We use it to consider you for the role you applied to and for similar ones we are recruiting, and you can ask us to remove it.

Advertising and analytics

We load Google’s tag on this website. It does two things. It lets a Search ad click follow you onto our app so Google can connect the click to a signup there. And it records page views in Google Analytics 4 so we can see which pages people visit. The Ads conversion itself is recorded on the app, not here.

We don’t send Google a hashed copy of your name, email, or phone number from this site, and we don’t fire an Ads conversion event here.

Cookies

Our own code stores Google click identifiers (gclid, wbraid, and gbraid) in first-party cookies for 90 days so a Search click can still be attributed after you move to the app. Google’s tag, which loads on every page, can also set first-party cookies on this domain. You can read every page here if you block those.

The contact form is a JotForm embed, and JotForm can set its own cookies inside that frame. Those cookies are theirs rather than ours, and they only come into play on the contact page.

Our client portal separately sets a session cookie once you sign in, which is what keeps you signed in. That one is strictly necessary for the service to function.

You can clear or block cookies in your browser settings at any time. The pages on this site will keep working normally if you do.

What we don’t do

• No Ads conversion event fired on this website
• No hashed name, email, or phone sent to Google from these pages
• No session recording or heatmap tooling
• No selling or sharing personal information with data brokers

Our hosting provider also keeps ordinary server logs, which include IP addresses, in the normal course of serving a website and defending it from abuse.

Who else touches it

We use service providers to run the business, and they act on our instructions. Today that means JotForm for the contact form, Google for advertising attribution and page analytics, our infrastructure and database provider for the client portal (including the job board and the applications that come through it), our hosting provider for the site itself, and OnlyDentalJobs, our partner for reaching professionals. If you are placed with us, payroll and insurance providers are involved because they have to be.

Several of these are outside Canada, so your information may be transferred, stored and processed outside your province or country, and may be accessible to the courts and authorities where it is held.

We disclose personal information outside that set only where the law requires it.

How long we keep it

Enquiries are kept while we are dealing with them and for a reasonable period afterwards, so we can pick up a conversation you started last year. Applications stay in our recruiting system so we can consider you for roles that come up later, and you can ask us to take yours out. Records tied to a placement are kept for as long as employment, tax and insurance obligations require, which is set by the jurisdiction rather than by us.

What you can ask for

You can ask us what we hold about you, ask us to correct it, and ask us to delete it where we are not required to keep it. You can withdraw consent to being contacted at any time. Ask through our contact page and tell us what you want done.

If you think we have handled your information badly, you are entitled to complain to the privacy regulator in your province or state as well as to us.

Professionals and offices

If you work shifts through us, we hold what an employer has to hold: your registration details, the information payroll needs, and the record of shifts you worked. We confirm registration with the regulator, and we do not assess or record clinical skill.

If your practice books through us, we hold your business contact details, your bookings and your invoices. We do not receive or store patient information, and nothing about the way we work requires it.

Changes

If this changes in a way that affects you, we will update the date at the top and, where the change is significant, tell the people it affects directly rather than relying on you to re-read this page.